A list of dates, events, and reminders of what is
happening in District 42 for all Toastmasters members:
July |
October |
January |
April |
August |
November |
February |
May |
September |
December |
March |
June |
Responsibility
|
Action Required
|
|
July 1-31
|
All
|
Distinguished
Club District, Division, Area and Club Programs begin
|
Clubs
|
Congratulations! Your term as a Club Officer
officially begins today
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs & AGs
|
Congratulations!
Your term as a District Officer officially begins today
|
|
DG, Treasurer
|
Contact Royal Bank to change signing authority on
accounts
|
|
DG
|
LGM
provides order for “Knock On Wood, We Will Charter” lecterns for new clubs
|
|
LGM
|
Promotes
“Banner Start to the Year”: District purchases club banner for any club
chartering July 1 – September 30
|
|
LGM
|
Creates
“District 42 Club Revitalization Program” committees in 5 major urban centres
|
|
LGM
|
Promotes
“Smedley Summer Fun”
|
|
LGET
|
Promotes
Climb and Conquer Your CC (July 1 to June 1) – 1 member achieving CC will win
a TI wheeled backpack
|
|
LGET
|
Promotes
the CC/AC Challenge (July 1 – June 1) – 5 clubs that achieve 2 CCs and 2 CLs
by June 1st will win a $50 TI gift certificate (random draw)
|
|
PRO
|
Promotes D42 “Sunshine Clubs”
|
|
PRO
|
Begins District Promotions
|
|
PRO
|
Investigates
and finalizes Constant Contact as service for communicating with members, club
officers and District Officers
|
|
PRO/DG
|
DG
creates District Governor blog; PRO ensures a link is posted to the web site
|
|
PRO/DG
|
DG creates Book Blog; PRO ensures a link is
posted to the web site
|
|
PRO
|
Establishes
Web Redesign Project Committee (report to be submitted to Brass by October
31st
|
|
Clubs
|
Club
officers participate in club officer training (district-sponsored or on-line)
|
|
AGs
|
Current
Area Governors meet with outgoing AGs to do hand-off of materials
|
|
PRO
|
ToastBlast to members, AGs, Div Govs and Sr. Exec
|
|
Div Govs/AGs
|
Develop Performance Plans for year.
|
|
DG
|
District
officer list due to WHQ
|
|
DG
|
District calendar due to WHQ
|
|
DG
|
Area and division alignment changes due to WHQ
|
|
PRO
|
Investigate costs to advertise D42 TM – bus ads,
leisure guides, etc.
|
|
PRO
|
Investigate
opportunities for articles in local papers (e.g. articles on members of
interest)
|
|
DG/Treasurer
|
District
signature form due to WHQ
|
|
LGET
|
LGET finds
coordinator for District 42 Toastmasters Bootcamp.
Work with Div Govs to find coordinators for each Region
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs/AGs
|
Reserve
your room for September AG Training at the Tropical Inn, 5621 - 44 Street,
Lloydminster, Alberta, T9V 0B2, Phone: 780-875-7000 (deadline is August 31st!)
|
|
DG, LGET, LGM, PRO, Div Govs
|
Division Governor Conference Call
|
|
Responsibility |
Action Required |
|
|
August 1-31 |
DG |
Message from DG for ToastBlast |
|
DG |
Message from DG for Prairie Horizons |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
DG, LGET, LGM, PRO |
Set-up content schedule for ToastBlast
and Prairie Horizons |
|
|
LGM/ AGs |
Promote “District 42 Club Revitalization Program”
to low-member clubs |
|
|
AGs |
Follow up with Club Officer Training |
|
|
Clubs |
Club officers
participate in club officer training (district-sponsored or on-line) |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs/AGs |
Deadline
to reserve your room for September AG Training at the Tropical Inn, 5621 - 44
Street, Lloydminster, Alberta, T9V 0B2.
Phone: 780-875-7000 |
|
|
PRO |
ToastBlast
to members, AGs, Div Govs and Sr. Exec; AGs, Div Govs and Sr. Exec (release
date may vary) |
|
|
All |
Toastmasters
International Convention, Mashantucket, Connecticut DG, LGET and LGM training
August 13th |
|
|
DG, PRO |
Ensure district directory is complete; PRO
to post information on a secure website |
|
|
DG, LGET, LGM, PRO, Div Govs |
Division Governor Conference Call |
|
|
Clubs/AGs |
Deadline
for Club Officer Training (COT) so that club will receive recognition as part
of the Distinguished Club Program (DCP) |
|
|
DG/Treasurer |
Year-end audit due to WHQ |
|
|
AGs/Clubs |
Area Council Meetings take place (informal) Area Governors assist clubs with planning speech
contests and DCP |
|
Responsibility |
Action Required |
|
|
September 1-30 |
DG |
Message from DG for ToastBlast |
|
PRO |
Mails out Sunshine Club ribbons |
|
|
PRO |
Promotes
“Update your URL”; random draw at Fall Conference for those clubs with valid
URLs and current information on web site. $50 TI Gift Certificate |
|
|
PRO |
Promotes
“Update your Email”; random draw at Fall Conference for those clubs where the
VPM has verified that all club member information is correct at
TI; registration required for this contest. $50 TI
Gift Certificate |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
Clubs |
Clubs start collecting Semi-Annual Dues |
|
|
AGs |
First Round of Area Governor visitations begin |
|
|
AGs |
Area
Governors remind clubs to submit semi-annual dues on-line at TI by September
30th (No grace period) |
|
|
AGs/Clubs |
Area Governors assist clubs with planning speech
contests and DCP |
|
|
PH Editor |
Prairie Horizons released |
|
|
LGM |
Promotes
Scary & Taxing Contest (clubs that submit dues by October 1st
entered in draw for $75 TI gift certificate) |
|
|
PRO |
ToastBlast to
members, AGs, Div Govs and Sr. Exec (release date may vary) |
|
|
September
11-12 |
DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs & AGs |
Division
/ Area Governor Planning & Training: Tropical
Inn, 5621 - 44 Street, Lloydminster, Alberta, T9V 0B2, Phone:
780-875-7000 1.
Mixer Friday night for everyone 2.
Saturday Executive Council Meeting 3.
Saturday Div Gov/AG Training (experiential training sessions) |
|
September
12 |
DG, LGET, LGM, PRO, Secretary, Treasurer |
Complete District Success Plan matrix and Budget |
|
September
15 |
LGM |
Contacts
Club Presidents, VPMs and Treasurers with reminder to pay Semi-Annual Dues |
|
September
24 |
DG, LGET, LGM, PRO, Div Govs |
Division Governor Conference Call |
|
September 26 |
Div Govs |
Submit
final COT report including all corrections and adjustments to LGET and
Statistician |
|
Clubs |
Clubs complete Speech Contests (Humorous &
Table Topics) |
|
|
September 30 |
LGET |
COT reports must be submitted to WHQ by LGET |
|
DG |
AG and
Div Gov training matrix due to WHQ (requirement of 85% trained) |
|
|
DG |
District Success Plan matrix due to WHQ |
|
|
DG |
District Budget due to WHQ |
|
|
Clubs |
Last day to submit Semi-Annual Dues to WHQ |
|
Responsibility |
Action Required |
|
|
October 1-31 |
DG |
Message
from DG for ToastBlast |
|
DG |
Provides order for “A Banner Start to the Year”
banners for new clubs |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
Clubs |
100% Semi-Annual Dues due at WHQ |
|
|
LGM |
Notifies
Division Governors of Clubs with outstanding Semi-Annual Dues |
|
|
LGM |
Draw for Scary & Taxing Winner to be announced
at Fall Conference |
|
|
LGM |
Promotes “Stand Up For Your Club”: District
purchases lectern for any club chartering October 1–December 31 |
|
|
PRO |
ToastBlast
to members, AGs, Div Govs and Sr. Exec ; AGs, Div Govs and Sr. Exec (release date
may vary) |
|
|
AGs |
Area
Speech Contests (Humorous & Table Topics) completed by this date |
|
|
October 10 |
AGs |
Area Council Meetings completed by this date |
|
AGs |
Submit 1st and 2nd place
winners to Division Governor |
|
|
October 15 |
DG, Secretary |
Order Season’s Greetings cards |
|
DG, Secretary |
Order “BookMark” this
page” bookMars |
|
|
October
22 |
DG, LGET, LGM, PRO, Div Govs |
Division Governor Conference Call |
|
October
24 |
DG, Secretary |
Deadline
for distribution of General Council Meeting Agenda and Executive Council
Meeting Agenda; include: -
Club
proxy information -
Minutes
from previous General Council/Executive Council meetings |
|
October
24 |
Div Govs |
Division
Speech Contests (Humorous & Table Topics) completed by this date |
|
October
24 |
Div Govs |
Division Council Meetings completed by this date |
|
October
24 |
Div Govs |
Submit
1st and 2nd place winners to Contest Chair, Chief Judge,
PRO, Webmaster, Prairie Horizons Editor, Fall Conference Chair |
|
October
31 |
AGs |
Area
Governor Visitations completed and forms submitted electronically to WHQ |
|
Responsibility |
Action Required |
|
|
November 1-30 |
DG |
Appoint audit committee |
|
DG |
Message from DG for ToastBlast |
|
|
LGET |
Message from LGET for Prairie Horizons |
|
|
LGET, Div Govs |
Novemberember is District 42 Toastmasters Bootcamp
Month |
|
|
PRO |
Promotes “Give the Gift of Toastmasters” on D42
web site, ToastBlast |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
November
6-8 |
All |
District 42 Fall Conference – Grande Prairie,
Alberta 1. LGM
announces Scary & Taxing Contest winner 2. Humorous
Speech Contest November 7 3. Of the
Year Awards November 7 – Bulletin, Rookie, Toastmaster, Area Governor,
Division Governor 4. Table
Topics Contest November 8 |
|
November
7 |
Clubs, DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs & AGs |
District
General Council Meeting |
|
November
8 |
DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs & AGs |
District Executive Council Meeting |
|
November
8 |
DG, LGET, LGM, PRO |
Sign Season’s Greetings cards |
|
November
10 |
PRO |
ToastBlast
to members, AGs, Div Govs and Sr. Exec ; AGs, Div Govs and Sr. Exec (release
date may vary) |
|
November
15 |
DG/Treasurer |
Treasurer’s Report (July-September) due to WHQ |
|
November
26 |
DG, LGET, LGM, PRO, Div Govs |
Division Governor Conference Call |
|
November
30 |
DG/Treasurer |
Previous year’s financial records due to WHQ |
|
November
30 |
AGs |
First round club visit reports due to WHQ |
|
Responsibility |
Action Required |
|
|
December 1-31 |
DG |
Message from DG for ToastBlast |
|
DG |
Appoint nominating committee |
|
|
DG |
Appoint realignment committee |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
Clubs |
Second round of Club Officer Training (COT)
begins (December, January, & February) Club Officers trained receive additional
recognition in the Distinguished Club Program (DCP) |
|
|
PH Editor |
Prairie Horizons released |
|
|
Secretary |
Labels completed for Season’s Greetings cards |
|
|
Secretary |
Send out Season’s greetings cards to Club
Presidents, AG, Div Govs, executive team, Region Officers, Ids and bookMars for executive |
|
|
PRO |
ToastBlast to members, AGs, Div Govs and Sr. Exec ; AGs,
Div Govs and Sr. Exec (release date may vary) |
|
|
December
31, 2009 |
All |
Deadline
for District Citation Award nominations to Past District Governor Advisory
Committee Have a Great New Year Celebration!!! |
|
Responsibility |
Action Required |
|
|
January 1-31 |
DG |
Message from DG for ToastBlast |
|
DG |
LGM provides order for “Light Up Your Club”
lights for new clubs |
|
|
LGM |
Promotes “Banner Start to the Year” District purchases club banner for any club
chartering January 1 – March 31 |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
AGs |
Second
round of Area Governor visitations begin |
|
|
Clubs |
Submit new
Club Officer Lists if elections are held every six months |
|
|
Div Govs & AGs |
Review Division & Area Performance Plans |
|
|
Div Govs & AGs |
Begin recruiting replacements for 2010-2011 term |
|
|
DG, LGET, LGM, PRO, Div Govs |
Division Governor Conference Call |
|
|
DG, LGET, LGM |
Region Mid-Winter training in Regina |
|
|
January
10 |
PRO |
ToastBlast to members, AGs, Div Govs and Sr. Exec ; AGs,
Div Govs and Sr. Exec (release date may vary) |
|
January
28 |
DG, LGET, LGM, PRO, Div Govs |
Division
Governor Conference Call |
|
January
31 |
Clubs |
Deadline for “President of the Year” nomination
form to be submitted to Division Governor |
|
|
|
|
|
Responsibility |
Action Required |
|
|
February 1-28 |
DG |
Message from DG for ToastBlast |
|
LGM |
Message from LGM for Prairie Horizons |
|
|
LGM |
Promotes TI “Talk Up Toastmasters” D42 web site, ToastBlast |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
PRO |
ToastBlast to members, AGs, Div Govs and Sr. Exec ; AGs,
Div Govs and Sr. Exec (release date may vary) |
|
|
DG, LGET, LGM, PRO, Div Govs |
Division Governor Conference Call |
|
|
February
6 |
DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs & AGs |
District 42 Mid-Winter Training & Executive
Council Meeting via video-conference 1. Edmonton
(District Governor, Secretary) 2. Grande
Prairie (LGET) 3. Saskatoon
(LGM) 4. Calgary
(PRO) 5. Regina
(IPDG) |
|
February 15 |
DG, Treasurer, Audit Comm. |
Mid-year audit due to WHQ |
|
DG, Treasurer |
Treasurer’s
report July 1 - December 31 due to WHQ |
|
|
Div Govs |
Division Governors to submit “President of the
Year” nominations to Immediate Past District Governor |
|
|
February
28 |
Clubs |
Club Officer Training (COT must be completed and
submitted to LGET & District Statistician) |
|
Responsibility |
Action Required |
|
|
March 1-31 |
DG |
Message from DG for ToastBlast |
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
Clubs |
WHQ mails Regional and International proxies to
Club President of record |
|
|
PH Editor |
Prairie Horizons released |
|
|
LGM |
Promotes
Scary & Taxing Contest (clubs that submit dues by April 1st entered
in draw for $75 TI gift certificate) |
|
|
PRO |
Promotes
“Impact Through the Internet”; random draw at Fall Conference for those clubs
with valid URLs and current information on web site. $50 TI Gift
Certificate |
|
|
PRO |
Promotes
“Invest in Email”; random draw at Fall Conference for those clubs where the
VPM has verified that all club member information is correct at
TI; registration required for this contest. $50 TI
Gift Certificate |
|
|
DG, LGET, LGM, PRO |
Remind clubs
of requirements for Distinguished Club Status, i.e. 20 members or net
growth of 5 members from July 2009 base |
|
|
PRO |
ToastBlast
to members, AGs, Div Govs and Sr. Exec ; AGs, Div Govs and Sr. Exec (release
date may vary) |
|
|
DG, LGET, LGM, PRO, Div Govs |
Division Governor Conference Call |
|
|
March 15 |
Div Govs & AGs |
Nominations
for 2009-2010 Area and Division Governors submitted to Past District Governor |
|
LGM |
Contacts
Club Presidents, VPM & Treasurer with reminder to pay Semi-Annual Dues |
|
|
Clubs |
Proxies
for Regional and International signed and mailed to District Governor |
|
|
March
21 |
Clubs |
Clubs complete Speech Contests (International
& Evaluation) |
|
March
27 |
Div Govs |
Submit final
COT report including all corrections and adjustments to LGET and Statistician |
|
March 31 |
Clubs |
Last day to submit all Semi-Annual Dues to WHQ
(no grace period) |
|
AGs |
Area Governor
Visitations completed and forms submitted electronically to WHQ |
|
|
AGs |
Confirm
that Semi-Annual Dues are sent in and report outstanding Dues to Division
Governor & LGM |
|
|
LGET |
Club Officer
Training (COT) reports must be submitted to WHQ by the LGET by this date for
recognition in the DCP |
Responsibility
|
Action Required
|
|
April 1-30
|
DG
|
Message from DG for ToastBlast
|
DG, LGET, LGM, PRO, Secretary, Treasurer
|
Set-up monthly “brass” call
|
|
DG
|
LGM
provides order for “A Banner Start to the Year” banners for new clubs
|
|
Clubs
|
100% Semi-Annual Dues due at WHQ (no grace
period)
|
|
LGM
|
LGM promotes
“Knock on Wood, We Will Charter”: District purchases club lectern for any
club chartering April 1 – June 30
|
|
LGM
|
Draw
for Scary & Taxing Contest winner
|
|
LGM
|
Notifies Division Governors of Clubs with
outstanding Semi-Annual Dues
|
|
AGs
|
Area Speech Contests (International Speech &
Evaluation) completed by this date
|
|
AGs
|
Area
Council Meetings completed by this date
|
|
AGs
|
Submits 1st and 2nd place
winners to Division Governor
|
|
PRO
|
ToastBlast to
members, AGs, Div Govs and Sr. Exec ; AGs, Div Govs and Sr. Exec (release
date may vary)
|
|
April 17
|
Div Govs
|
Division
Speech Contests (Humorous & Table Topics) completed by this date
|
Div Govs
|
Division Council Meetings completed by this date
|
|
Div Govs
|
Submits
1st and 2nd place winners to Contest Chair, Chief
Judge, PRO, Webmaster, Prairie Horizons Editor
|
|
April
22
|
DG, LGET, LGM, PRO, Div Govs
|
Division Governor Conference Call
|
April
30
|
AGs
|
Area Governor
second-round Visitations completed and forms submitted electronically to WHQ
|
|
Responsibility |
Action Required |
|
|
May 1-31 |
DG |
Message from DG for ToastBlast |
|
PRO |
Message from PRO for Prairie Horizons |
|
|
LGM |
LGM promotes TI “Beat The Clock” program |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
Clubs |
WHQ mails out new club officer kits to President
of record |
|
|
May (dates
TBA) |
All |
District 42 Spring Convention – Edmonton, Alberta 1. LGM
announces Scary & Taxing Contest winner 2.
Communication & Leadership Award 3.
International Speech Contest 4. President
of the Year Award 5. District Citation
Award presented (if applicable) 6. Evaluation
Speech Contest 7.
Summer Clubs |
|
Clubs, DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs & AGs |
District General Council Meeting |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs & AGs |
District Executive Council Meeting |
|
|
DG-elect, LGET-elect, incoming Treasurer |
Sign
the Toastmasters International District Signature Form, scan and send to TI
for effective date of July 1st |
|
|
PRO |
ToastBlast to
members, AGs, Div Govs and Sr. Exec ; AGs, Div Govs and Sr. Exec (release
date may vary) |
|
|
May
1-15 |
Clubs |
Election of Club Officers |
|
May 15 |
AGs |
Promote Club Officer Training (COT) dates |
|
DG, Secretary |
Submit District realignment to WHQ |
|
|
DG, Treasurer |
Submit Banking Resolution to Royal Bank for July
1st |
|
|
DG, Treasurer |
Treasurer’s report July 1 – March 31 due to WHQ |
|
|
May 27
|
DG, LGET, LGM, PRO |
Division Governor conference call |
|
May 28
|
DG, LGET, LGM, PRO, |
Initial
district success planning and budgeting meeting, Red Deer
|
|
May
28-30 |
DG, LGET, LGM, PRO, Secretary, Treasurer, Incoming Div Govs |
Division
Governor Retreat, |
|
May 31 |
AGs |
Final day to submit AG visit reports
electronically to WHQ |
|
Clubs |
Club Officer Lists submitted electronically to
WHQ |
|
|
Clubs |
Clubs submit “Of the Year” nominations to Area
Governors 1.
Rookie
of the Year 2.
Toastmaster
of the Year 3.
Club
Bulletin of the Year |
|
Responsibility |
Action Required |
|
|
June 1-30 |
DG |
Message from DG for ToastBlast |
|
DG |
Start preparing information for district
directory |
|
|
DG, LGET, LGM, PRO, Secretary, Treasurer |
Set-up monthly “brass” call |
|
|
PRO |
Promotes D42 “Sunshine Clubs” |
|
|
PH Editor |
Prairie Horizons released |
|
|
Outgoing Div Govs |
Outgoing
Division Governors schedule club officer training and submit club officers
trained to LGET and District Statistician |
|
|
Clubs |
Club Officer Training (COT) begins
(district-sponsored) |
|
|
AGs |
Current
Area Governors install incoming Club Officers (if requested by club) |
|
|
AGs |
Current
Area Governors meet with outgoing AGs to do hand-off of materials |
|
|
PRO |
ToastBlast
to members, AGs, Div Govs and Sr. Exec ;
AGs, Div Govs and Sr. Exec (release date may vary) |
|
|
June 12
& 19 |
IPDG, LGET, LGM, PRO, Secretary, Treasurer, Div Govs & AGs |
District
Officers return signed volunteer contract to DG |
|
June 12 |
DG, LGET,
LGM, PRO, Div Govs & SK AGs |
Saskatchewan
Area Governor Training, Davidson |
|
June 15 |
Div Govs |
Report
Club Officer Training (COT) statistics to LGET and District Statistician
within one week of COT event |
|
AGs |
Area
Governors submit “Of The Year” nominations to Division Governor |
|
|
June 19 |
DG, LGET,
LGM, PRO, Div Govs & AB AGs |
Alberta
Area Governor Training, Edmonton or Red Deer
|
|
June 30 |
Outgoing Div Govs |
Outgoing
Division Governors submit club officers trained to LGET and District
Statistician |
|
All |
Clubs /
Areas / Divisions ensure that all CC’s, AC’s, CL, AL, DTM, New Member
Applications, etc are submitted electronically to WHQ |
|
|
Outgoing Div Govs |
Division
Governors submit nominations for “Of The Year” Awards to District Governor 1.
Rookie of the Year 2.
Toastmaster of the Year 3.
Bulletin of the Year 4.
Area Governor of the
Year |
|
|
Clubs |
Club officer lists due to WHQ |
|
|
June 30 Midnight |
All |
Congratulations!!! Your year is complete. Thank you for your service to
District 42 Toastmaster clubs and members!!! |