District 42 Leadership Team 2018-2019

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Contact us at DistrictExecutive@d42tm.org.

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Area and Division Directors.

 

District 42 2018/2019 Leadership Team

Role Description

District Executive Leadership Team

District Director Catherine Secundiak, DTM Responsible for directly administering and overseeing the district’s day-to-day operations, finances and human resources.
Program Quality Director Dunstant B.F. Taylor, DTM Responsible for all aspects of education and training within the district. This includes supporting quality club programming efforts, promoting the Distinguished Club Program and planning, organizing and executing the district conference. Additionally, the program quality director is responsible for promoting and supporting club quality and member retention.
Club Growth Director Christina Kruis, DTM Responsible for all aspects of marketing, club building and club-retention efforts within the district. This includes defining an overall marketing strategy for the district, developing outreach and retention efforts with existing community and corporate clubs and penetrating new markets. Additionally, the club growth director supports challenged clubs and helps them to become Distinguished.
Public Relations Manager Terry Kozlyk, DTM Responsible for coordinating publicity efforts in the district. By establishing and maintaining lines of communication between the district and its members, as well as between the district and the public, you work to increase awareness of Toastmasters through all available media

Administration Team

Finance Manager Kevin Safinuk, DTM Tasked with the fiscal oversight and management of the district. The finance manager works closely with the district director, program quality director and club growth director to ensure that the district is making cost effective decisions—within policy—that result in effective fiscal management.
Administration Manager Nicole Guyett, ACS, ALB Responsible for maintaining the historical records of the district, recording and distributing meeting minutes and otherwise maintaining accurate, timely records of district business.
Logistics Manager Nicholas Chapin, ACB The logistics manager selects meeting locations and organizes the room, ensuring the atmosphere is conducive to successful events, such as business meetings, speech contests and training. The logistics manager sets up necessary equipment, assists district leaders with meeting arrangements, distributes program materials, keeps track of district property and addresses disruptions during events. Proven abilities in organization and diplomacy are a must for this role.
Immediate Past District Director Johnathan Bauer, DTM The immediate past district director provides counsel and guidance to district leaders and plans, directs and organizes projects and committees as requested by the district director. One of the major responsibilities of this role is to ensure the incoming district director receives all pertinent district documents prior to June 30. Other responsibilities include serving as a member of the district executive committee and district council, upholding the bylaws and policies of Toastmasters International, encouraging dedicated members to accept leadership positions and helping the district achieve Distinguished recognition.
District Alignment Committee Brad Korbo, DTM Prepares alignment proposal (alignment of clubs into Areas and Divisions) and submits to district executive committee prior to the district council meeting.
District Audit Committee *Position Available* Reviews financial results and performs with mid-year and year-end audits
District Leadership Committee *Position Available* Nominates candidates for District office
District Procedures Committee Johnathan Bauer, DTM Oversee sub-committees to review the District 42 Procedures including:
As per recommendations of the 2017/2018 District Conference Rotation Committee, review Article 3: Awards including the “Of the Year” awards.
As per recommendations of the 2017/2018 District Procedures Committee, review Article 7: District Communications.
Review and assess financial procedure changes to Article 8: Finances from April 28, 2018 District Council Meeting.
District Credentials Committee Johnathan Bauer, DTM; Doris Henn, DTM Oversees the credentials process during the District Council Meetings.
Parliamentarian *Position Available* The parliamentarian assists the district director with planning and conducting district meetings. Working with Toastmasters International, the responsibilities of the parliamentarian include interpreting Toastmasters bylaws and policies, reviewing district operating procedures as requested by the district director, and ensuring all meetings follow proper protocol. The parliamentarian is an invaluable resource for the district director, offering help, guidance and support during meetings and answering any questions the district director has related to rules and procedures. Members who assume this role must have a thorough understanding of Robert’s Rules of Order Newly Revised.
Eventbrite Administrator *Position Available* Create and schedule public events on the D42 account and set up access for event organizers. Assist event organizers with basic functionality, support and training on how to use features.
Sharepoint Administrator *Position Available* Upload content to D42 Sharepoint and test to ensure content is displayed correctly.
Zoom Conference Scheduling *Position Available* Schedule conference calls using D42 account. Assist with basic functionality, support and training on how to use features like mute, sharing screen, etc

Program Quality Team

Circle of Gold Resource Darlene Davies, DTM Training members of your team on Circle of Gold speeches, evaluations and table topic excellence. Create 1 Circle of Gold per Division, with collaboration with each Division director. Ensure Division Directors have the support they need to provide Circle of Gold for contest preparation. Provide training plans, information and support for Circle of Gold team members per Division. Plan and provide Circle of Gold training session dates per division.
District Chief Judge V. Lynne Herzog, ACG, ALB Find equal and represented judges for Spring contests, (note 4 contests). Work and coordinate with the District 42 Contest Chair to ensure fair club, area, division and district contests. Build your teams to ensure Judges, Timers and ballot counters are trained. Provide script, resources and support as per Toastmaster website, rules and procedures for as a Chief Judge.
District Contest Chair Constance Paus, DTM Find Toastmasters for each of the 4 contests, collect information from Division Directors and ensure eligibilities for all contestants. Work and coordinate with the District 42 Chief Judge to ensure all club, area, division and district contests follows Toastmasters procedures, rules and provide resources were necessary. Build your teams to ensure all contests are runs smoothly and fairly.
Pathways Chief Ambassador Charles LeBlanc, DTM Chief Ambassadors provide leadership and support for their team of Ambassadors, enabling them to answer member questions and schedule visits with their assigned clubs.
Recognition & Incentive Chair Pele Williams, ACS, ALB Coordinate and work with the Program Quality Director for Quality Recognition. Prepare and recognize members & clubs during Spring Conference and throughout the year, based on District 42 Recognition program for Quality. Timely Recognition and Announcements. Showcase Clubs, Members, Areas and Divisions that are doing exciting, engaging and empowering activities. Develops and executes program for recognizing member accomplishments. Oversees awards program at District conferences. May coordinate with the Club Growth Director on shared club incentive or recognition.
Spring Conference Chair Lynn Halstead, CC, ALB The Conference Chair is the overseer of the conference. The Conference Chair (along with the Program Quality Director) has overall responsibility for coordinating the conference.  You lead a committee which may include, but is not limited to, the following:  Registration Chair, Program Chair, Facilities Chair, Publicity Chair, Education Chair, Volunteer Chair, Sponsorship Chair
Member Experience and Mentor Program Chair *Position Available* Ensures that clubs have materials and information they need to create a formal member mentoring program.  Facilitate leadership mentoring opportunities throughout the district. Ensure members are being heard and having the “best ever” experience in Toastmasters.  This includes collecting feedback and evaluations from members and clubs on how well the district is serving their needs. Support the District, Division Directors and Area directors on Mentors Training needs members.  Support the Program Quality Director on Coaches Training needs for members.
Club & Member Showcase Coordinator *Position Available* Oversee the compiling of club and member achievements, activities, best practices, good marketing ideas, etc. for inclusion on the District “Club and Member Showcase” webpage – to recognize Member and Club contributions to the District success
District Leadership and Training Chair Geetha Nicodemus, DTM Work with the Program Quality Director and Division Directors to conduct gap analysis of the training needs in Alberta/Saskatchewan.  Compile and distribute the training guidelines, Training Schedule and Training trainers for the events with Division Directors.  Working with the Division Directors, compile/coordinate dates of Club Officer Training and Leadership Training sessions in Alberta and Saskatchewan, confirm event with Area Director and Division Director (HPL opportunities for our members)

Club Growth Team

Club Emergency Rescue Officer *Position Available* Create club exit survey and support struggling Clubs. Educate on club membership building, service and club needs. Set teams of Toastmasters to tell personal stories, values, benefits. Plan membership campaign with struggling clubs, before TMI dues deadline. Look for trade show and membership opportunities. Analyze, investigate and report issues, concerns and problems of struggling clubs.
Club Extension Committee *Position Available* This committee is responsible for one of the most important aspects of your marketing strategy—generating, managing and tracking leads.
Club Sponsor Committee *Position Available* This committee recruits, trains and tracks sponsors for all clubs that charter or are in the midst of the chartering process.
Club Mentor Committee *Position Available* This committee recruits, trains and tracks mentors for all clubs that charter or are in the midst of the chartering process.
New Club Team Officer *Position Available* Work with CGD, Division and Area Directors to find opportunities for new clubs. Assist with organizing Demonstration meetings for new clubs, train club executives, so they have a firm understanding of their roles and responsibilities. Set up templates and forms archives library for new clubs.
Club Coach Committee *Position Available* This committee recruits and trains club coaches and consultants to help them develop action plans to aid their assigned clubs. Potential coaches and their locations may be identified from the district’s roster of club members. You can download this roster as a spreadsheet; then sort both by education award (to look for ALBs working on their ALSs) and address (to match them with clubs that meet the requirements for a club coach).
Club Membership and Marketing *Position Available* Responsible for Club Growth and Membership PR. Assist Club Emergency Rescue Officer. Coordinate Club Growth team marketing with Division Directors, Area Director and Club Executives
Marketing Incentive Officer *Position Available* Plan the District Incentives for clubs or individuals growing or starting new clubs. Showcase individuals who start new clubs in District newsletters and conference. Coordinate and communicate with Club Growth, PR Marketing Director and District Marketing Team on all district marketing and incentives.  Work with Program Quality Director on Education Incentives.
Youth Leadership Peter-Mark Bennett, ACB Works closely with District Leadership to generate new Youth Leadership opportunities with the local community (libraries, schools, special interest groups). Responsible for overseeing the quality of all Youth Leadership programs by training and mentoring individual YLP coordinators and facilitators.
Speechcraft Coordinator *Position Available* Works closely with District Leadership to generate new Speechcraft opportunities with the local community (libraries, special interest groups). Works with clubs to educate on the benefits of Speechcraft for membership building and promoting Speechcrafts.  Responsible for overseeing the quality of all Speechcraft programs by training and mentoring Speechcraft coordinators and facilitators.

Public Relations Team

Branding Manager *Position Available* To review, approve and recommend branding for articles, posters, websites, etc by referring to the TI branding guidelines and ensure all content released complies with the TI Brand Guidelines document online at Toastmasters International.
Webmaster Tran Nguyen The webmaster assists the district director and club growth director with updates to the district website. Although the district director is the publisher of the district website and ultimately responsible for its content, the webmaster plays an important role in maintaining the website. This involves posting district announcements, removing outdated content and troubleshooting functionality issues. Members who typically excel in this role are Internet savvy and creative.
Facebook Manager Marvin Henry, DTM;
Bev Ward, DTM
Promote D42 by posting articles of events and news
YouTube Editor *Position Available* Capture, create and post videos promoting D42 events, activities and members. Ensure any member profiled sign the official TI video release form found on the TI website
Twitter Lead *Position Available* Send tweets with links to current articles posted on the D42TM Website, Facebook, LinkedIn or club website
LinkedIn Lead Ayesha Hasaan Compose, write, edit and post articles on LinkedIn of past or upcoming D42TM events or activities
FreeToastHost Ambassador Fella Sehiri Promote the proper usage and setup of FreeToastHost for clubs with no website – Provide support when clubs have questions or problems trying to maintain their club website – Ensure club central on TI has the proper contact information for each D42 club so contact requests made on TI’s “Find A Club” are funneled to the correct club for prompt response. Test and ensure all links are correct and function as intended for our clubs on Club Central on TI website.
Article Writer/Editor Shuchita Ukidave, CC, CL Research, write, edit and publish articles 200 to 300 words promoting D42 TM events, members, activities, programs, community involvement. These articles may be for the D42 monthly blast (email), website, youtube, facebook or for general distribution.

 

Division and Area Leadership Opportunities

Division Director Lead and support the division through the supervision and support of the area directors. One of your primary goals as division director is to ensure that each club achieves its mission and fulfills its responsibilities to its members. To achieve this, you coordinate division activities, set division goals and assist in the training of area and club leaders
Pathways Division Assistant As an integral member of the Division Director team, the Pathways Division Assistants works closely with the Chief Ambassador, Program Quality Director, Division Director, while partnering with a Pathways Area Assistant to help and prepare clubs for their Pathways needs in their Area/Division.  More information can be found here: https://d42tm.org/2018/06/26/pathways-assistants/
Program Quality Division Assistant Assisting the Division Director in Program Quality and may include: Promoting members’ achievement of education awards (for example, by sending congratulatory notes to award winners); Support area directors in enhancing club quality (for example, by presenting Moments of Truth (Item 290) at club meetings); Ensure area directors visit each club in their areas at least twice a year and submit an Area Director’s Club Visit Report; Encouraging areas to meet their Distinguished goals (for example, by  sending gift certificates for the Toastmasters online store to areas that become Distinguished); Coordinating and conducting division speech contests (for example, by creating a program for the contest)
Club Growth Division Assistant Assisting the Division Director in Club Growth and may include: Helping area directors ensure club dues are submitted on time (for example, by contacting area directors as the deadlines approach); Helping maintain 20 or more members in each club (for example, by sharing best practices of other areas); Assisting area directors with member retention programs (for example, by promoting district events to broaden the member experience); Helping area directors to strengthen weak clubs (for example, by directing area directors to club coach candidates outside their areas); Promoting club growth (for example, by identifying leads in the community)
Division Website Authors Write articles about Division activities with pictures for posting onto the D42 website.
Division Chief Judge Chief Judge for the Division Contests.  A resource to help train and prepare judges for all contests in the Division (club, area and division).
Division Circle of Gold Coordinator Establish a Circle of Gold group for members throughout the Division.  More information about Circle of Gold and what a coordinator does can be found here:  https://d42tm.org/circleofgold/
Area Director Serve as the direct liaison between the district and the clubs.  Area directors conduct club visits twice a year within their respective areas to understand and support club needs. In turn, these visits help district leaders understand how to support and meet the needs of each club. It is important that area directors have the support they need to serve clubs. The success of the district depends on it.
Pathways Area Assistant As an integral member of the Area Director’s team, the Pathways Area Assistant works closely with the Program Quality Director, Pathways Division Assistant, Club Executive team and Club members to enhance members’ experiences in Pathways.  More information can be found here: https://d42tm.org/2018/06/26/pathways-assistants/
Program Quality Area Assistant Assist the Area Director with Program Quality and may include:  Promoting members’ achievement of education awards (for example, by  posting accomplishments on the area website); Encouraging clubs toward their Distinguished goals (for example, by  keeping apprised of the clubs’ status through online reports at www.toastmasters.org/reports); Coordinating and conducting speech contests (for example, by choosing a venue for the area speech contest)
Club Growth Area Assistant Assist the Area Director with Club Growth and may include: Ensuring club dues are submitted on time (for example, by checking the online reports and following up); Helping maintain 20 or more members in each club (for example, by sharing best practices of membership-building in other clubs); Directing member retention programs (for example, by encouraging club officers to assign mentors to new members); Strengthening weak clubs (for example, by helping find club coaches); Promoting club growth (for example, by contacting local organizations about how Toastmasters could benefit them)