Are you looking to expand your leadership skills outside of your club?
Are you passionate about helping others?
Do you love to write?
Are you creative?
Are you an Event Planner?
What talents do you want to share with District 42?
Do you want to discover and develop your hidden competencies?
Listed below are some project opportunities for the current year. Some of them qualify for District DTM credit, others will qualify for Pathways Level 4 or Level 5 projects; while others simply grow their skillset and benefit our community.
Select the name of the project opportunity for more information.
These materials are confidential. District Leadership Committee (DLC), upon completion of voting, submit all forms to the committee chair to destroy after the final report has been distributed to the District Director.
Are you interested in nominating yourself or someone else for a District leader position? If so, please complete the form below and submit it to your District director or to the DLC. If you are nominating someone besides yourself, you may submit more than one person’s name for each position.
To be nominated or elected and to hold office, a member must meet the following requirements:
- Complete the District Leader Nominating Form.
- Be a member in good standing of a Toastmasters club in good standing.
- Meet the qualifications of the position.
- Consent to being nominated and sign the District Leader Agreement and Release Statement.
District Leaders
District Director is the District’s top leadership position. They works closely with the Program Quality Director and Club Growth Director leading the district annually. The District Director is responsible for directly administering and overseeing the day-to-day operations, finances, and human resources.
The Program Quality Director is responsible for all aspects of education and training within the District. This includes:
- providing support quality club programming
- promoting the Distinguished Club Program
- planning, organizing and executing the District conference
- promoting and supporting club quality and member retention
Within the District, the Club Growth Director is responsible for all marketing aspects, club building and club retention efforts. This includes:
- defining an overall marketing strategy for the District
- developing outreach and retention efforts with existing clubs
- penetrating new markets
- supporting challenged clubs helping them to become Distinguished.
The Public Relations Manager coordinates publicity efforts within the District. They work to increase awareness of Toastmasters using all available media. Their role is to establish and maintain lines of communication between the district and its members, as well as between the district and the public.
The Administration Manager’s responsibilities include maintaining the District’s historical records, and recording and distributing meeting minutes. Additionally, they maintain accurate, timely records of district business.
The Finance Manager is entrusted with the fiscal oversight and management of the District. They work closely with the District Director, Program Quality Director, and Club Grown Director ensuring the district is making cost-effective decisions—within policy—that result in effective fiscal management.
The Immediate Past District Director provides counsel and guidance to District leaders. Further, they plan, direct and organize projects and committees as requested by the District Director. Also, a major responsibility of this role is to ensure the incoming District Director receives all pertinent District documents prior to June 30.
Other responsibilities include :
- serving as a member of the district executive committee and district council
- upholding the bylaws and policies of Toastmasters International
- encouraging dedicated members to accept leadership positions a
- helping the district achieve Distinguished recognition.
Lead and support the Division Area Directors. Coordinate division activities, set division goals and leadership training 3 times a year.
Serve as the direct liaison between the District and the clubs. Area Directors conduct club visits twice a year and Area Contests in the Fall and Spring.
District Conference Opportunities
The Conference Chair is the overseer of the conference. The Conference Chair (along with the Program Quality Director) has overall responsibility for coordinating the conference. You lead a committee which may include but is not limited to, the following: Registration Chair, Program Chair, Facilities Chair, Publicity Chair, Education Chair, Volunteer Chair, Sponsorship Chair
The AV chair is responsible for audio, video, and lighting equipment at the venue and online broadcasting.
The education program chair is responsible for the education sessions, speakers, entertainment, and room set-up for all meetings.
The venue chair is responsible for accommodations, meal arrangements, meeting rooms, equipment, and displays.
The volunteer chair is responsible for gathering volunteers.
District Committee Chairs
Training your team members on Circle of Gold speeches, evaluations and table topic excellence. Create 1 Circle of Gold per Division, collaborating with each Division director. Ensure Division Directors have the support to provide Circle of Gold for contest preparation. Provide training plans, information and support for Circle of Gold team members per Division. Plan and provide Circle of Gold training session dates per division.
This committee recruits and trains Club Coaches and consultants to help them develop action plans to aid their assigned clubs. Potential coaches and their locations may be identified from the District’s roster of club members.
Build and lead a team to prepare an alignment proposal (alignment of clubs into Areas and Divisions) and submits it to District Executive Committee prior to the District Council meeting.
Reviews financial results and performs mid-year and year-end audits.
Find equal and represented judges for Spring contests, (note 4 contests). Work and coordinate with the District 42 Contest Chair to ensure fair club, area, division and district contests. Build your teams to ensure Judges, Timers and ballot counters are trained. Provide script, resources and support as per Toastmasters website, rules and procedures.
Find Toastmasters for each of the 4 contests, collect information from Division Directors and ensure eligibilities for all contestants. Work and coordinate with the District 42 Chief Judge to ensure all club, area, division and district contests follows Toastmasters procedures, rules and provide resources were necessary. Build your teams to ensure all contests are runs smoothly and fairly.
Oversees the credentials process during the District Council Meetings.
Build and lead a team who nominates candidates for District office
Build and lead a team of four people (1 – Calgary 1-Regina 1 – AB rural* 1 SK rural*) Recommend Conference locations for three years plus Annual Contests for each year.
Ensures that clubs have the materials and information they need to create a formal member mentoring program. Facilitate leadership mentoring opportunities throughout the district. Ensure members are being heard and having the “best ever” experience in Toastmasters. This includes collecting feedback and evaluations from members and clubs on how well the district is serving their needs. Support the District, Division Directors and Area Directors on Mentors Training needs for members. Support the Program Quality Director on Coach’s Training needs for members.
Coordinate and work with the Program Quality Director for Quality Recognition. Prepare and recognize members & clubs during Spring Conference and throughout the year, based on District 42 Recognition program for Quality. Timely Recognition and Announcements. Showcase Clubs, Members, Areas, and Divisions that are doing exciting, engaging, and empowering activities. Develops and executes the program for recognizing member accomplishments. Oversees awards program at District conferences. May coordinate with the Club Growth Director on shared club incentives or recognition.
Build and lead a team to coordinate and promote the Rotary/Toastmasters Alliance.
Works closely with District Leadership to generate new Speechcraft opportunities with the local community (libraries, special interest groups). Works with clubs to educate on the benefits of Speechcraft for membership building and promoting Speechcrafts. Responsible for overseeing the quality of all Speechcraft programs by training and mentoring Speechcraft coordinators and facilitators.
Lead, train and coordinate tech volunteers across the District to facilitate and maintain professional technical online support to District functions including contests, training, conference, and special events/workshops.
Works closely with District Leadership to generate new Youth Leadership opportunities with the local community (libraries, schools, special interest groups). Responsible for overseeing the quality of all Youth Leadership programs by training and mentoring individual YLP coordinators and facilitators.
District Committees
This committee is responsible for one of the most important aspects of your marketing strategy—generating, managing and tracking leads.
This committee is responsible for one of the most important aspects of your marketing strategy—generating, managing and tracking leads.
This committee recruits, trains and tracks sponsors for all clubs that charter or are in the midst of the chartering process.
Build and lead a team to prepare an alignment proposal (alignment of clubs into Areas and Divisions) and submits it to District Executive Committee prior to the District Council meeting.
Oversees the credentials process during the District Council Meetings.
Oversee sub-committees to review the District 42 Procedures.
District Coordinators
Oversee the compiling of club and member achievements, activities, best practices, good marketing ideas, etc. for inclusion on the District “Club and Member Showcase” webpage – to recognize Member and Club contributions to the District’s Success
Work with District Clubs using Meetup to reach out to potential members. Coordinate and teach member clubs how to organize online groups that host in-person and virtual events for people with similar interests.
Other District Opportunities
Research, write, edit and publish articles 300 -450 words promoting D42 TM events, members, activities, programs, and community involvement.
Club Coaches are caring and experienced Toastmasters who enter into a partnership with a struggling club to help its members rejuvenate their club into a sustainable and strong organization.
Club Coach Prerequisites:
- Completed Levels 1 & 2 in a Path
- Served as a Club Officer for at least 12 months
- Enrolled in Pathways
- Possess a drive to serve others and see them succeed
The Dispatch Newsletter editor is responsible on coordinating and publishing different pieces of District information into luminous, fascinating, and more useful articles for District members. Circulated on a regular basis.
Division Directors are building teams to help volunteers dip their toes in the volunteer pool. Similar responsibilities to District Leadership Roles but on a smaller scale. If you are interested in any of the following, please contact your Division Director.
- Contest Chair – Division
- Chief Judge – Division
- Circle of Gold Lead – Division
- Tech Team Lead – Division
- Public Relations Lead – Division
- Club Growth Lead – Division
- Program Quality Lead – Division
Create and schedule public events on the D42 calendar.
The logistics manager selects meeting locations and organizes the room, ensuring the atmosphere is conducive to successful events, such as business meetings, speech contests and training. The logistics manager sets up the necessary equipment, assists district leaders with meeting arrangements, distributes program materials, keeps track of district property and addresses disruptions during events. Proven abilities in organization and diplomacy are a must for this role.
Working with the PRM, communicate Toastmasters’ key messages when writing news releases. Establish and maintain lines of communication between the District and the public. Work to increase awareness of Toastmasters through local news media.
The parliamentarian assists the district director with planning and conducting district meetings. Working with Toastmasters International, the responsibilities of the parliamentarian include interpreting Toastmasters bylaws and policies, reviewing district operating procedures as requested by the district director, and ensuring all meetings follow proper protocol. The parliamentarian is an invaluable resource for the district director, offering help, guidance and support during meetings and answering any questions the district director has related to rules and procedures. Members who assume this role must have a thorough understanding of Robert’s Rules of Order Newly Revised.
Seeking Toastmasters looking to complete Level 4 Elective – Building A Social Media Presence
Experience working with a social media content strategy and content calendar
Create content for official District 42 social media channels that is Toastmaster brand compliant
Learn how to use PicMonkey, an online photo editing and design service that can be accessed from a web browser, or through a mobile app
Learn how to schedule and publish posts across multiple social media platforms
Become part of an exciting and challenging team as you learn relevant, transferrable media skills
Guidance, training and provided by D42 PRM, Darren Head
If this is or might be you, contact PRM@d42tm.org
Edit and post videos promoting D42 events, activities and members. Ensure any member profiled signs the official TI video release form found on the TI website
The webmaster assists the district director and club growth director with updates to the district website. Although the district director is the publisher of the district website and is ultimately responsible for its content, the webmaster plays an important role in maintaining the website. This involves posting district announcements, removing outdated content, and troubleshooting functionality issues. Members who typically excel in this role are Internet savvy and creative.