DID YOU KNOW
Now that the second round of Club Officer training is underway, it is time to highlight what these members do before, during and after meetings.
A full slate of Club Officers includes the President, Vice President Education, Vice President Membership, Vice President Public Relations, Treasurer, Secretary, Sergeant at Arms and Past President.
The Club President is the face of your club. They are a liaison between the Area and the Club. Presidents will lead executive meetings, share important information with the club and encourage the club to meet the goals of the Club Success Plan. The President will work closely with the Vice President Education to make sure that meetings are of high quality and meet the needs of members and potential members.
Vice President Education
The Vice President Education has several responsibilities. Their main role is to make sure that all members have selected a pathway and are working on completing projects from their chosen roles. Vice Presidents Education work with the President and other executives to plan interesting meetings of high quality that help members reach their Toastmasters goals. This member also approves the completion of Pathways levels, ensures all club members are on Easy-Speak (or whatever your club uses) and is an encouraging voice for the club.
Vice President Membership
The VP Membership is usually the first person a prospective member will communicate with to find out about the club. This club officer will ensure emails are answered promptly with accurate and timely information about your club. They will also welcome guests to meetings and help make them feel welcome at the club. After someone expresses an interest in joining, the VP Membership will help facilitate the process of becoming a member.
Vice President Public Relations
The Public Relations position can look very different from club to club. Their primary responsibility is to promote the club and its accomplishments. Social media is the primary tool for carrying out this role. The more interesting and relevant information that gets posted, the better it is so that your club can be found on Google searches. The VP PR role also has PR Mastermind sessions to help with doing this position successfully.
Treasurers are responsible for managing the club’s finances in a fiscally responsible manner. They collect dues and ensure that the club is in good standing with Toastmasters International.
Secretaries record minutes of executive meetings as well as club business meetings. Secretaries may also have additional duties such as keeping track of records (meeting agendas, meeting roles, projects completed by members), maintaining the club guest book (and passing the information to the VP Membership), and answering emails from Toastmasters International.
Sergeant At Arms
Their role is to ensure the meeting room is set up in a manner that welcomes members and guests alike. The Sergeant At Arms also makes sure that the club has enough materials to run a meeting (ballot slips, a ballot counter can, agendas, writing materials and so on). The Sergeant At Arms should also make sure that the Club’s banner is displayed and that any technology needed for the meeting is working. They will also clean up the room at the end of the meeting.
The Past President is available to provide guidance and support to any member of the executive and to advise the club in any matters that arise.
If you think one of these roles may be calling to you, be sure to check the District 42 Events Calendar and register for training to learn. I encourage everyone who wants to take on a Toastmasters Challenge to consider taking on an Executive role next year. There are many opportunities to learn from others on how to do the role and you will never be alone in your journey.
The Toastmasters Magazine is sent to your inbox on a monthly basis and contains many articles that are of relevance and interest to members all around the world.
Did you know that the bulletins from Toastmasters International were once called The Gavel?
An edition of The Gavel from 1930 is available on the Toastmasters International website; peruse the bulletin at this LINK.
Did you know you can find back copies of the Toastmasters Magazine on the Toastmasters International website? Issues are available by visiting the website (the section is Toastmaster Magazine Issues)
Did you know members of District 42 have been featured in the Toastmasters Magazine? In the September 2023 issue, Kelly Kaur was featured. Read about Kelly and her many accomplishments HERE.
Take a few minutes each month to read the magazine and discover tips, tricks, and information that can help you achieve your Toastmasters goals.
Did you know that sleep is one of the most underrated tools in a Toastmasters toolbox? Sleep is often taken for granted but it should actually be prioritized in our busy lives. What does sleep do for us?
- Sleep is essential for every process in our body
- Good health is important for our baseline mental health as even one night of sleep deprivation can impact your mood the next day
- Having enough sleep improves our focus, concentration, memory and performance
- Proper sleep can lower your risk of heart disease, depression and inflammation and help improve your immune system
Here are some tips to help you get better quality sleep
- As much as possible, keep a consistent sleep schedule (e.g. go to bed around the same time every night and wake up around the same time every morning)
- Aim for 7-9 hours of sleep every night
- Find stress reducers that work well for you; check out the Mayo Clinic’s LIST for suggestions.
- Be more active during the day and try to get outside/be in natural light more often.
Here are some resources if you are interested in learning more about the vital process that is sleep.
- Brain basics: Understanding sleep. (2022)
- How does sleep affect your heart health? (2021)
- How much sleep do I need? (2017)
- Kilgore, W. D. S., et al. (2022). Sleep quality and duration are associated with greater trait emotional intelligence.
# Did you know that one of the favourite hobbies of Toastmasters is reading? I reached out to several Toastmasters and asked them to share recommendations for books that they thought other Toastmasters might be interested in. Have a peruse through the list and see if any titles interest you.
Toastmasters Book Club October 2023
What are we reading this month?
Joanne Smith, DTM, shares her recommendations:
Craig Valentine – World Class Speaking, World Class Speaking in Action and Speaker’s Edge
Garr Reynolds – PresentationZen and PresentationZen Design
Nancy Duarte – Slide:ology and Resonate
Chip Heath and Dan Heath – Made to stick
Christopher Witt – Real Leaders don’t do PowerPoint
Tim Calkins – How to wash a chicken
Tzonka Bouklieva, VP Ed. Calgary PaceSetters Club, shares her recommendations:
Year of Yes – Shonda Rhimes
Start with Why – Simon Sinek
On my own two feet – Amy Purdy
Man’s Search for Meaning – Viktor Frankl
Atomic Habits – James Clear
The Charisma Myth – Olivia Fox Cabane
Eight Dates – John and Julie Gottman
Congratulations to Dan Kostka, Calgary PaceSetters Toastmasters Club on publishing his first book Escape to Slovakia: Five Journeys from the Ukrainian Border. Visit Dan’s website for more information. https://deepstancemedia.com/
Alisen Dopf – President Calgary Pace Setters Toastmasters Club.
Her book recommendation is Deep Powder & Steep Rock: The Life of Mountain Guide Hans Gmoser
Here is the official except on the book:
Hans Gmoser (1932–2006) was the most influential mountaineer in Canada of the last fifty years. Through innovation, hard work, perseverance and an appetite for adventure, Gmoser evolved from penniless immigrant to mountain guide for kings, queens and prime ministers. He also played a major role in creating what is now western Canada’s dynamic mountain adventure community.
Known primarily as the inventor of heli-skiing and the founder of Canadian Mountain Holidays (CMH), Gmoser also garnered recognition as a talented rock climber, tireless expedition leader, successful mountain guide, renowned filmmaker, community organizer and vibrant businessman.
Told from all aspects of his fascinating life and including some of Gmoser’s own words, Chic Scott weaves together a compelling story based on the diaries, expedition journals, film commentaries and personal correspondence of this charismatic and inspiring mountaineer.
Alisen hopes her book selection inspires people to learn about our mountain history, get a bit awed, and then inspire them to seek out their own adventures, whatever they may be.
Eva Sefcova – Long-time member of the Calgary PaceSetters Toastmasters Club
Eva thinks this list of 10 books would be amazing for Toastmasters to read.
1. The 5-Second Rule by Mel Robbins
2. Emotional Freedom by Judith Orloff
3. The Gift by Dr. Edith Eva Eger
4. Atomic Habits by James Clear
5. Limitless by Jim Kwik
6. Effortless by Greg McKeown
7. Crucial Conversations by Kerry Patterson, Joseph Grenny
8. Dare to Lead by Brene Brown
9. The Big Leap by Gay Hendricks
10. Make it stick by Peter C Brown
Debbie Stearns, DTM – D42 Club Growth Director
Debbie’s list is a mix of self-help, biographies, essays, fiction and more
• The End of Us
• The Start of Us
• Reminders of Him
• The Introverts Way
• The Power of Habit
• Get out of your own way
• Let’s get Physical – How women discovered exercise and reshaped the world
• Stop Apologizing
• Four Agreements
• Book of Boundaries
• Built through Courage
• Didn’t see that coming
• Prince Harry – Spare
• Anxious People
• Unfu*k Yourself
• Talking as fast as I can
• Regretting You
• Ugly Love
• Happy Now
• Fighting Infertility
• November 9
Toastmasters International Magazine published an article in 2018 with a list of books on the topic of persuasion. Find the article HERE
Thank you to Paul Dixon, SAA Calgary Pace Setters Toastmasters Club for the idea of publishing book recommendations for Toastmasters members. If you would like to share your book suggestions, please send them to Twila Tayfel, D42 District Dispatch Editor.
Who doesn’t like to receive recognition for a task well done? In Toastmasters, excellence is rewarded in the form of several awards.
Club Meeting Recognition
- There are ribbons that you can award at your club meeting for Best Speaker, Best Evaluator, Best Table Topics, Most Improved and Ice Breaker Speech. These ribbons can be purchased at Toastmasters International SHOP (note the store is unavailable until May 8, 2022)
- Certificates can be awarded to those members who complete their Pathways levels
The Past President is head of the club nomination committee for Of the Year Awards
Of the Year Awards are awarded to those Toastmasters who go above and beyond. Here are the awards:
- Rookie of the Year: A Rookie is defined as “Any member in good standing of District 42 who joins a Toastmasters club at any time during the 18 months prior to June 30 of the year for which the award is being given.” See the nomination criteria HERE.
- Toastmaster of the Year: A club member who excels at all aspects of being a Toastmaster; see the nomination criteria HERE.
- President of the Year: The immediate Past District Director will contact the incoming club president to complete the nomination form. Click HERE for details on how the President of the Year is chosen.
- PR Program of the Year recognizes a Vice President of Public Relations who has done an outstanding job of promoting their club; see the nomination criteria HERE.
- Area Director of the Year: see the nomination criteria HERE.
- Division Director of the Year: see the nomination criteria HERE.
Hints for writing nominations:
If you are going to be doing the nominations for your club, here are some helpful tips to make your nominations stand out:
Make sure to submit your club nominations to your Area Director before July 15th.
Congratulations to all those who will be nominees for Of the Year Awards to be presented in the fall of 2022.
District 42 Dispatch Editor
Did You Know: Volunteering
If you hear the word volunteer, do you visualize people helping out at food banks, picking up garbage or playing with animals at an animal shelter? Did you know that volunteering is so much more than that? Volunteering is anything done willingly without financial reward; volunteering is at the heart of every Toastmasters meeting.
Every day, members of Toastmasters agree to help other people develop their speaking and leadership skills. Members serve as mentors, encouragers and evaluators and give their time and talents to inspire and motivate people to learn and grow. Being a Toastmaster is not only about improving your skills and abilities, it involves sharing with others tips, tricks and knowledge to help them improve.
Did you know that volunteering has physical, mental, and social health benefits? Scientists from places like the World Health Organization, Ghent University (in Belgium) and Stanford University (in California) are discovering that spending time volunteering can bring health advantages ranging from having a built-in support system, lowering blood pressure, building connections with others and more. This article from the Toastmasters magazine provides more details
Did you know that lack of time and not knowing how to volunteer are the main reasons sighted by people who do not volunteer? On the flip side, the main reason people volunteer is to contribute to the community.
Did you know that the main reason people stop volunteering is not lack of time but lack of appreciation and recognition for what they do? To keep volunteers, make sure to thank them for their efforts.
My home club, the Calgary Pace Setters Toastmasters Club, posts thank you’s on social media acknowledging club members that have gone above and beyond. We also recognize the efforts of club members by giving ribbons and certificates for doing the hard work of completing speeches, taking on meeting roles and participating in meetings as Table Topics speakers. These ribbons and certificates are available from Toastmasters International.
Did you know that District 42 has the Of the Year Awards? These awards recognize our members who demonstrate the values of Integrity, Respect, Service and Excellence. They give freely of their time and talent to ensure that every Toastmaster has a quality club experience and wants to remain part of the organization. You can find more details about the awards on the District website HERE
Did you know there are many creative ways you can show appreciation for your club volunteers? If you need some suggestions, have a look HERE
In appreciation for the work of all Toastmasters,
District 42 Co-Dispatch Editor
Calgary Pace Setters Toastmasters Club, VP Public Relations
Did You Know…. The Successful Club Series
Last month I highlighted a resource from Toastmasters International called The Better Speaker Series. This month I would like to highlight the companion resource, The Successful Club Series.
The Successful Club Series can be downloaded as a complete set from the Toastmasters International website HERE.
Individual Manuals/documents can be found by searching The Successful Club Series on the Resources Page.
The Successful Club Series is an ideal resource for all clubs. There is a myriad of topics that can be presented as education sessions led by the executive or an experienced Toastmaster.
Keeping the Commitment is an excellent resource to revisit throughout the year as it reaffirms what Toastmasters are called to do and it aligns with our core values of Integrity, Respect, Service and Excellence.
Is your club looking to start a mentorship program or revamp your mentorship program? Look no further than the Mentoring PowerPoint or PDF to get your program off the ground. There are also forms and a document about managing your club’s mentorship program.
If your club has new members eager to learn and take on new roles, an education session on Meeting Roles might be in order.
For those looking to conduct a Moments of Truth session with your club, you will find what you are looking for in the Successful Club Series.
Toastmasters International has many resources that can help individual members as well as clubs reach their goals. I encourage you to check out the Resource Library, Video Library and podcasts that are available to all Toastmasters.
District 42 Dispatch Co-Editor
Toastmasters International has a series of resources titled “The Better Speaker Series”.
There are 10 topics in the series.
The topics in the Better Speaker Series are:
- Controlling Your Fear
- Selecting Your Topic
- Organizing Your Speech
- Creating an Introduction
- Beginning Your Speech
- Concluding Your Speech
- Know Your Audience
- Preparation and Practice
- Using Body Language
- Impromptu Speaking (this is a beneficial manual for a first-time Table Topics Master that has to explain Table Topics and give tips to would-be Table Topics participants)
The manuals are available for downloading on the Toastmasters International Website (either individually or as a complete set)
The series can be downloaded and read as a guide to help you become a better speaker or the series can be presented as 10–15-minute educational sessions to all club members.
Presenting an educational session can count as a Pathways Project (look at the projects in your path and determine where an educational session could fit if this type of speech interests you) *
*Please note that the Better Speaker Series was published prior to the Pathways Educational Program and references the previous Educational Program. Any information describing/detailing the previous educational program is not relevant. Should you have any questions regarding the material in the Better Speaker Series program, contact your club’s VP of Education.
Did You Know: Grammarian and Ah-Counter Roles
Many people join Toastmasters because they want to improve their communication skills. When asked to be more specific, these people often say they would like to reduce their usage of crutch words and improve their use of language. Toastmasters has two meeting roles that can help with those goals – the grammarian and the ah-counter. These roles are important because they help us become aware of our usage of language during prepared speeches and impromptu speaking. What is the difference between these roles?
Let’s start with the ah-counter role. The ah-counter’s role is to listen for any crutch or filler words that distract or take away from a person’s speech. The words and sounds include “um”, “ah”, “so”, “you know”, “like” and “and”. Being aware of crutch/filler words we use in our speeches can help us become more effective communicators. In my home club, the Calgary Pace Setters, we have the incentive to improve and reduce our crutch words – the green monkey. Each week, the person with the most crutch words gets the green monkey. The idea is to get the “monkey off your back” and use fewer filler words when speaking at our next meeting. If crutch words are something you struggle with, I suggest reading the following articles:
What is the role of the grammarian? The grammarian helps us build our vocabulary by providing a word of the day. The word of the day should relate to the theme of the meeting and all members should be encouraged to use the word whenever possible throughout the meeting. A grammarian will also use their listening skills to pick out engaging and creative phrases spoken by participants as well as to catch any improper usage of the English language (e.g. grammatical mistakes, redundant words/phrases, run-on sentences and so on). During the evaluation portion of the meeting, a report will be provided. To help you with the role of the grammarian, have a look at the Calgary Pace Setters website The GRAMMARIAN Role
For inspiration for the word of the day, visit https://wordsmith.org/
My challenge for all Toastmasters in the month of February is to be mindful of your crutch words, use interesting vocabulary words and take on the roles of ah-counter and grammarian should the opportunity arise.
VP Public Relations Calgary PaceSetters Club
Co-editor District 42 Monthly Dispatch Newsletter
Did You Know: New Year’s Edition
January 1st is the start of the calendar year in the Gregorian or New Style calendar which first became used in 1582 AD when it was introduced by Pope Gregory XIII.
The tradition of making New Year’s resolutions dates back about 4,000 years. The ancient Babylonians celebrated a 12-day festival known as Akitu. During this festival, the Babylonians crowned a new king or reaffirmed their loyalty to the reigning king. They also made promises to the gods to return objects they had borrowed and to pay their debts. Those who kept their promises were bestowed favours by the gods while those who did not keep their word would fall out of the gods’ favour (a place no Babylonian wanted to be)
Today, most New Year’s celebrations and resolutions are mostly secular practices. Instead of making promises to gods, most people make resolutions only to themselves. These usually centre on self-improvement of various types According to a recent survey conducted by Time2Play, 61.9% of respondents said they think resolutions are helpful. However, less than 30% of respondents said they kept the resolution they made at the beginning of 2022.
If you want to make sure your resolution comes true, you need to make a plan. Some advice I received from an acquittance is that a goal or a resolution is only a wish unless you have a plan.
One method that may prove useless for making a plan to keep your New Year’s goals is the SMART method. SMART stands for:
- Specific: What are you trying to accomplish?
- Measurable: How can you tell if you reach your goal?
- Achievable: While you want your goal to be challenging, it should not be impossible or cause you to want to give up. If reaching your goal would cause you to be miserable or have to give up things you enjoy doing, perhaps it is best to reconsider certain aspects of the goal or the plan.
- Relevant: Think about the why of your goal. Is reaching this goal important to you for several reasons? If you can pinpoint why you want to achieve this milestone, it is likely an appropriate goal.
- Time-bound: Goals can be short-term or long-term. The difference between this is usually the amount of time it will take to reach the goal. Setting a time frame to reach your goal can be the incentive you need to make sure you don’t make excuses and put the work in to achieve your goal.
Let’s look at a SMART goal in terms of Toastmasters. I personally want to finish Level 2 in my Presentation Mastery path by April.
- Specific: My goal is to finish Level 2 in my Presentation Mastery pathway.
- Measurable: I can measure my progress by how many projects I complete between now and April. I can sign up in my club’s Turbobase scheduler to keep myself accountable.
- Achievable: This goal fits my lifestyle. I would not have to make significant changes to my daily routine in order to reach the goal. I can set aside time to complete 1 project per month and do it to the best of my ability.
- Relevant: My goal is relevant because it will help me to continue to refine my public speaking skills and get comfortable in delivering speeches of all types. My goal is also relevant because my achievement will help my club get closer to our goal of 10 DCP points.
- Time-bound: I have set the time frame for the completion of my goal for April. This will allow me the ability to work on one project per month and knowing I have a set time for completion will make sure I am accountable.
I wish all my fellow Toastmasters and their families and happy, healthy, and prosperous New Year. May 2023 be a successful year for you all no matter what your goals and aspirations are.
VP Public Relations Calgary PaceSetters Club
Co-editor District 42 Monthly Dispatch Newsletter
Navigating Toastmasters International’s website re-design
Did you know that Toastmasters International recently revamped its website?
- After a member logs in, they will be greeted with a question asking them “Where can we take you today?”
- Your name, how long you have been a member and your membership number will all be visible to you
- You will then have several options available to select to take you where you need to go on the Toastmasters International website
- My suggestion: Check your profile first. The option to select My Profile will be available to you at the top of the screen in yellow. Click on the little arrow beside your name and you should get My Home, My Profile, and Logout. Click on My Profile.
- After clicking My Profile, you will be brought to a page with several choices. Make sure your personal information is up to date.
- There is one category I would like to highlight the importance of. This is the My Privacy and Consents tab. Clicking on this tab will allow you to update your privacy settings as well as give consent/withdraw consent for communications and data gathering from Toastmasters International.
- Choosing to update your privacy and consent will bring up the following choices:
- Email: There will be a blurb explaining what emails will come to your inbox from Toastmasters International. You can select Yes or No.
- Mail: There will be a blurb explaining what hard copy mail will come to your mailbox from Toastmasters International. You can select Yes or No.
- Third Party: There will be a blurb explaining Toastmasters International’s Third-Party Distributors and if you consent to receive information from these Third Parties. You can select Yes or No.
- Phone: There will be a blurb asking if you would like to receive phone calls from Toastmasters International with information tailored to your needs. You can select Yes or No.
- Public Reports: There will be a blurb explaining that Toastmasters International creates reports for various purposes and uses members’ names on these reports. You do have the option to remain anonymous on these reports. If you give consent to have your name published/continue to be published, select Yes. If you do not want your name on these public reports, select No.
- There is a Need Help dialogue box available on the Toastmasters International website if you need assistance.
Remember, it is your responsibility to make sure your profile information and your privacy and consent settings are where you want them to be set.
- That the fear of public speaking is called Glossophobia?
- That the American National Institute of Mental Health estimates that 73% of Americans suffer from public speaking anxiety to some degree.
- That some of the signs and symptoms of public speaking anxiety include
- butterflies in the stomach
- dry mouth
- rapid heartbeat
- squeaky voice
- That there are ways to overcome public speaking anxiety and succeed?
- That the most common tip for overcoming the fear of public speaking is to join a group where you can practice in a safe and supportive environment.
- That other common tips for overcoming glossophobia arE
- be well prepared (know your material so well that you don’t need to
- refer to notes/cue cards that you have up on the podium with you)
- focus on your material, not the audience’s behaviour
- make eye contact with friendly faces in the audience
- set realistic expectations
- control what you can control and ignore/forget what you cannot control
- visualize yourself and think positive thoughts
- Toastmasters International published an article 90 Tips for Toastmasters for its 90th Anniversary. Many of the tips in the article are helpful for overcoming the fear of public speaking.
- The sunniest place in District 42 is Swift Current, Saskatchewan with an average of 324 days of sunshine a year.
- It takes sunlight just over 8 minutes to reach Earth.
- Sunlight is strongest around the time of the summer solstice (June 21st) and weakest around the winter solstice (December 21st).
- The Sun is actually white. We see it as yellow because of the Earth’s atmosphere.
- The Sun rotates in the opposite direction to Earth, from west to east.
- The Sun travels at a speed of 136 mi / 220 km per second through space.
- The Eiffel Tower actually grows in the heat of the summer. Due to the iron expansion, the tower grows about 6 inches every summer.
- A June fun fact is that the month of June is named after the Roman goddess Juno.
- The “dog days of summer” refer to the dates from July 3rd to August 11th. They are named so after Sirius the Dog Star. This star is located in the constellation of Canis Major.
- June is Effective Communications Month
- Enjoy summer and make sure to get out in the sunshine for your mental, physical and emotional well-being!
- Want to continue your Toastmasters journey in the summer? Check out the list of Sunshine Clubs HERE
District 42 Dispatch Editor
- The World Championship of Public Speaking began in 1938
- The first winner was Henry Wiens of Reedley, California
- In 1979, Dirk Caldwell of Calgary, became the first winner from what is now District 42
- The first female to win was Evelyn Jane Burgay who took the title in 1977
- The International Speech Contest must be conducted in English only
- The International Speech Contest starts at the club level
- From the club, contestants will advance to Area, Division and District levels before competing at Regionals
- Two winners from each Regional-level contest will move on to the semi-finals
- Eight finalists will be chosen from the semi-finals to compete in the International Speech Contest and have the opportunity to be
- crowned World Champion of Public Speaking
- Every finalist must present an entirely new and different speech than the one given during that year’s semifinal speech contest
- Speeches are to be between 5-7 minutes long
- For those who would like to attend the International Convention, please visit this website for more details https://www.toastmasters.org/events/2022-international-convention
District 42 Dispatch Editor
Club officer elections will take place in each club during the month of May.
Any member of Toastmasters in good standing can run for a Club Officer position at the Club level.
The following positions comprise a Club Executive Team: President, Past-President (the previous year’s President), Vice-President Education, Vice-President Public Relations, Vice-President Membership, Sergeant-At-Arms, Treasurer, and Secretary.
The length of a Club Officer term is one Toastmaster year which runs from July 1st-June 30th.
Club officers are expected to attend two training sessions in a Toastmaster year: one session in the summer/fall (July-September) and one session in the winter (December-February)
A club earns Distinguished Club points if its updated Club Officer list is submitted to Toastmasters International on time (usually after the club elections).
- The President is the “face” of the club. He or she will work with the team to complete the Distinguished Club Plan and set the direction for the Toastmasters year. The President presides over club executive meetings and attends meetings at the Area Level.
- The Past-President is there to offer guidance and support for the current President. He or she will head up the committees for the Club Officer Elections and Of the Year Awards.
- The Vice-President Education is responsible for helping members to achieve their Toastmasters goals. He or she will set the agenda for club meetings and encourage members to take on various roles at meetings. The VP Education will support members in completing their Pathways projects and assign a mentor to new club members. This role also confirms the completion of Pathways levels on the Toastmasters International website.
- The Vice-President Membership is the club officer who helps ensure that members’ needs are met so that members remain members. The VP Membership welcomes guests and encourages guests to become members. He or she may prepare a welcome package for guests and a Welcome to the Club package for new members. They are an integral part of the Club Officer team.
- The Vice-President of Public Relations is the team’s promoter. The person taking on this role will navigate the world of social media, websites and other tools to get the news out about your club. He or she may also produce newsletters for club members and write about your club for local publications. To be successful in this role requires keeping information about your club up to date and creating memorable and relevant content for club members and the community at large who may become members.
- The Secretary’s role looks different depending on the makeup of the club. In general, the secretary takes notes during Club Officer and regular club meetings and handles club correspondence. Other duties might include keeping the club constitution & bylaws, maintaining general club correspondence and performing the role of Pathways Base Camp Manager for the Club.
- The Treasurer handles all of the club’s finances and ensures that the club and all of its members are in good standing. Some of those duties are preparing an annual budget, notifying each club member of dues payable, collecting dues and fees, issuing checks for dues and other expenses, paying bills promptly, keeping full and accurate records and presenting monthly financial reports.
- The Sergeant-At-Arms role is integral role for the successful functioning of a club. Their role is to prepare the meeting space whether that be a physical location or a zoom room. He or she makes sure that all items needed by the members for a meeting are prepared. At a meeting, the Sergeant-At-Arms will open the meeting and give any housekeeping tips/information to those in attendance. They are also responsible for cleaning up at the end of a meeting.
If you are thinking of running for a position this spring, talk to the current Executive about their roles and ask any questions you may have.
Serving as a Club Officer is an excellent way to challenge yourself and reach some of your Toastmasters Leadership roles.
D42 Dispatch Editor
Did you know that over 350,000 people around the world have seen the value of Toastmasters?
Did you know that there are Toastmasters clubs in 143 countries?
Did you know that the 4 core values of Toastmasters are Integrity, Respect, Service and Excellence?
Did you know that each Toastmaster makes a PROMISE? This promise means that you will attend club meetings regularly, prepare for meeting assignments, help maintain a positive club environment and uphold honesty and integrity during the conduct of all Toastmasters activities.
Did you know that RESPECT is essential to the running of a Toastmasters club? At Toastmasters, we can demonstrate respect by giving our full attention to the people at our meetings, participating in club activities, and getting to know our club members.
Did you know that in District 42, over 2 million people contribute volunteer hours to organizations including Toastmasters?
Did you know that SERVICE in Toastmasters can take many different forms? You can serve as your club executive, be a club coach or sponsor, take on roles at contests, and assist at training sessions among other things. Looking to get out of your comfort zone? Check out District 42 opportunities HERE.
Did you know that EXCELLENCE is something we strive for as Toastmasters? Here are some Tips and Tools for excellence from our Toastmasters colleagues in Europe.
District 42 Dispatch Editor
When you join Toastmasters, you will be joining an organization with a structure that is meant to help you get the most out of your Toastmasters experience. Open Structure Map to see the information below laid out in chart form.
TM – Toastmasters
D42 – District 42 (District 42 is the district to which clubs from Southern Alberta and Southern Saskatchewan belong.)
Club – What you are a member of
Home Club – The main club that you are a member of
Area– A group of clubs makes up an area
Area Director – A person who is the link between clubs and the division
Division – A group of areas makes up a division
Division Director – A person who is the link between the division and the district
District Executive Committee – There are several members who hold positions on District Committees. See the list of all committees in District 42
The District Trio – The three main people who look after District 42
Club Growth Director – A member of the district trio who helps clubs recruit and retain members
PQD-Program Quality Director – a member of the district trio who is responsible for all aspects of education and training within the district
District Director – A member of the district trio who oversees all aspects of the Toastmasters experience for clubs and Toastmasters in District 42
Region – A group of districts makes up a region; District 42 is in Region 4
Region Advisor – A Toastmaster who is the link between the Board of Directors and the Region
Board of Directors – A group of elected Toastmasters from all the regions around the world who are the link between their Region and World Headquarters
District 42 Dispatch Editor
Tuesdays have never been the same since Toastmasters came into my life in the spring of 2013. For almost ten years, I have been attending meetings with the Calgary PaceSetters Toastmasters Club.
At my first meeting, I was warmly welcomed and invited to sit with some club executive members. I was also asked to participate in Table Topics said yes and was surprised when I took home the Best Table Topics speaker ribbon at the end of the night. Due to my positive experience, I became a member almost immediately.
Fast forward to October 2022. I have been a PaceSetter for nearly 10 years and in that time, I have held positions on our club executive and completed many projects from both manual programs and Pathways. In addition, I have worked on the District 42 Dispatch newsletter with Vesna Ivkovic.
My goal in Toastmasters is to eventually earn a DTM which will require excellent time-management and organizational skills as well as a commitment to service and excellence. With the support and guidance of those in my club and other levels of Toastmasters, I know that my goal can be achieved.