Time Management Tips That Work

There are so many valuable and excellent articles in TI.  Here is another one that I read recently on Tips for Time Management.  
It talked about several techniques, from:

  1. Creating a Time Audit,
  2. Having a Power Hour,
  3. Batching similar tasks together,
  4. Rating tasks based on importance or difficulty and organizing your day accordingly;
  5. Creating routines,
  6. Setting time limits to get things done, and
  7. Challenging to put a time limit on tasks. I particularly like 3 of them, so here it goes:

Rate tasks based on importance or difficulty and organize your day accordingly

I always procrastinate on those big tasks because my brain dreads handling those that require more brain cells, but I always know that it is best to do it first thing in the morning when you are still fresh and relaxed. It is not easy, but I make it a habit. Most times, I manage to do it, but there are other times that I don’t, but I keep trying. So at best, I am a work in progress which is still positive as long as I continue doing it.

Create routines

I usually create a To-Do list in the morning and assign priorities. As I tackled each task, I marked the ones completed. Seeing my progress as I see tasks finished, I get that sense of accomplishment, which motivates me to do more. That routine works, at least for me; we must find something that works.

Challenge ourselves to put a time limit on tasks

I practice applying the SMART approach in my tasks like any other goal. SMART stands for Specific, Measurable, Achievable, Realistic, and Time-bound. The time-bound aspect motivates me to finish at a particular time. Much like the recent goal we shared with all our members through our Division Directors and Area Directors, each member must complete one project by March 31. This is specificmeasurableachievable, and realistic. By putting a limit of Mar-31, we made it timebound.

Successful people have different approaches that brought them to where they are today; however, they have one thing in common: they know how to juggle high-level projects and make sure they spend most of their time on the tasks most conducive to their success.

  • First, try rating the importance of the tasks and organizing your day accordingly.
  • Second, create routines like having a To-Do list and monitor progress based on it.
  • Lastly, challenge yourself by putting a time limit on each task. It helped me in my career significantly, and I hope it will help you too.  

Eugene Sicat, DTM
District 42 Program Quality Director

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