District Director Message – September 2018

Plan for Success – Club Roadmap for September and October 2018

Click on the image below to view a video message from your District Director.

District 42 Director, Catherine Secundiak, DTM

Critical Dates for September and October, 2018:

Important Links:

District Council Meeting

  • Held online, Saturday, September 15 at 10:00 am
  • Club Presidents and Club VP’s of Education register here by September 10

Dues Renewals Due by September 30

Planning for Success

Fall Speech Contests – Evaluation and Table Topics

District 42 Upcoming Eventshttps://d42tm.org/events/month/

District 42 Recognized for Excellence in Program Quality 2017/2018

Congratulations to all 57 clubs who achieved Distinguished or higher for the 2017/2018 Toastmasters year!  As a result of your efforts, District 42 was presented with the Excellence in Program Quality Award during the Hall of Fame awards at the Toastmasters International Convention in Chicago Illinois.  Catherine Secundiak, Program Quality Director 2017/2018 accepted the award for the District.

District 42 achieves the “Excellence in Program Quality” award for outstanding achievement in Distinguished Clubs. Catherine Secundiak accepts the award from International President, Balraj Arunasalam.

Want to ensure your club is delivering quality programming and enabling members to achieve their communication and leadership goals?  Learn more about the Distinguished Club Program (DCP) here.

President’s Distinguished Clubs

(10 DCP Goals achieved plus 20 members or net of 5 members)

President’s Distinguished Clubs

(9 DCP Goals achieved plus 20 members or net of 5 members)

Select Distinguished Clubs

(7 or 8 DCP Goals achieved plus 20 members or net of 5 members)

Distinguished Clubs

(5 or 6 DCP Goals achieved plus 20 members or net of 5 members)

  • Verve Toastmasters Club
  • Twin Rivers Club
  • MVP Advanced
  • Civil Speakers
  • Speakers Edge Club
  • PMI-SAC Toastmasters
  • Cranston Communicators
  • Wascana Club
  • Wild Oats Club
  • B. L. T. Toastmasters Club
  • Fifth Avenue Place Toastmasters Club
  • BVC Toastmasters Club
  • CanOrators Toastmasters Club
  • Station 29 Toastmasters Club
  • Dynamically Speaking Club
  • The Eyeopener Club
  • Fluor Communicators Club
  • Calgary Pace Setters Club
  • High River Toastmasters
  • Igniters Club
  • Spoken Word Toastmasters Club
  • Palliser Toastmasters
  • Westhills Club
  • The Regulators
  • Bedstone Olympics Toastmasters Club
  • ATB Calgary Campus
  • Vibrant Speakers Club
  • Inspired Toastmasters
  • Miracles Toastmasters Club
  • Bow Valley Toastmasters Club
  • Lightning Strikes Toastmasters Club
  • Glenmore R.S.V.P. Club
  • Queen City Toasters Toastmasters Club
  • Speaker’s Corner Toastmasters Club
  • Chinook Club
  • Twin Towers Toastmasters Club
  • CMA Club
  • Circle T Club
  • Coulee Commentators Club
  • Calgary Emerson Toastmasters Club
  • Spring Forward Northwest Toastmasters
  • Talk of the Hill Toastmasters
  • Literally Speaking
  • Simply Speaking
  • Zedi Masters
  • CREB Talkers Toastmasters Club
  • Westenders
  • ShawMasters
  • StanTalkers
  • Health Masters Toastmasters Club
  • FCC Stubble Jumpers Club
  • Taxmasters Toastmasters Club
  • Bottom Line Club
  • Naturally Speaking
  • SMART Speakers
  • Calgary Sunrise Club
  • Tireless Talkers Toastmasters Club

 

We would also like to recognize the clubs who achieved a minimum of 5 Distinguished Club Goals but were not able to meet the minimum of 20 members or a net of 5 members by the end of the year.  Club Excellence is the first step to achieving growth.  When members achieve, and others hear about the benefits of Toastmasters, the club will grow.  Make sure to get the word out of your members’ achievements!  Thank you for ensuring your members work the program, achieve their goals and your leaders lead with integrity, respect, service and excellence!

9 or 10 DCP Goals achieved

7 or 8 DCP Goals achieved

5 or 6 DCP Goals achieved

  • To the Point Club
  • Waters Edge Toastmasters
  • Intact Toastmasters Club
  • Speak Upside
  • Big Rock Pioneer Toastmasters
  • Speakmasters Club
  • Golden Gavel Club
  • Calgary Morning Club
  • 3500 Foot Toastmasters Club
  • Royally Speaking
  • WPTM Communicators
  • Pile O Bones Toastmasters Club
  • Club 13 Toastmasters Club
  • Treasure Chest Club
  • Tap Club
  • Weekend Wordmasters
  • Centennial Toastmasters Club
  • Toast Of The Town Club
  • Speak Easy
  • Fish Creek Bravehearts Club
  • Transformers
  • Nex To Speak Club
  • Groundswell Group Toastmasters
  • SAIT Sayers
  • Airdrie Discovery Toastmasters Club
  • Speakers Pipeline Toastmasters
  • High Riser Toastmasters Club
  • WAAMtastic Toastmasters

 

 

Highlights from the 2018 International Convention

Members of District 42 travelled to Chicago Illinois to attend the Toastmasters 2018 International Convention… including:

  • District Director, Catherine Secundiak, DTM
  • Program Quality Director, Dunstant Taylor, DTM
  • Club Growth Director, Christina Kruis, DTM
  • District Speech Contestant, Russ Dantu, DTM
  • Past International Director, Jacquie Schnider, DTM, PID
  • Past District Director, Carolyn Kaldy, DTM
  • Club Extension Chair, Ryan Rupchan, ACB, ALS (First-Timer)
  • Club 13 Treasurer, Mathew Ratch, DTM (First-Timer)

Here are a few of the highlights:

District Leadership Training (Aug 20-21)

District Leaders attend training with the rest of the 106 Districts from around the world.

District Leaders receive certificates of recognition for completing District Leader Training.

Catherine, Dunstant and Christina attended two days of leadership training.  Topics included:

  • How to connect, collaborate and work as an effective team – Try out the Work Styles Assessment Scoring Form to find out your work style.  You may be able to guess but just in case you can’t, Catherine is primarily an Owl, Dunstant is primarily a Peacock and Christina is primarily a Dove.
  • ValueSelling – we were taught a simple sales process (ValueSelling Framework) and how to use Open, Probe and Confirm questions to manage the dialogue with a prospect – Click Here to request a free book!  Click Here to find out more about the framework.
  • How to set District Goals and manage District Finances.
  • We worked as District teams but also worked with our District counterparts to learn leader tools and share best practices.

International Convention (Aug 22-25)

Day 1: Board Briefing, Leadership Panel, Educationals, First-Timers Event, Opening Ceremonies

Board Briefing Notes (unofficial, subject to errors and ommissions) – official minutes will be posted within a month here.

CEO, Dan Rex, informs us at the Board Briefing that service standards have been unacceptable but are now returning to normal levels.

  • Pathways adoption around the world is 42% (52% in District 42)
  • Slow growth in membership over the past 2 years (2.1% in 2017, 1.4% in 2018)
  • Some pain in fulfilling orders due to outsourcing, but it is getting better now.  Customer service calls are now within normal standards.
  • Sally Newell Cohen (COO) is leaving Toastmasters International.  She had attended the District 42 2018 Spring Conference virtually with George Marshall… Sally will be dearly missed.
  • Future International Conventions will be 2019 in Denver, Colorado; 2020 in Paris, France; 2021 in Nashville, Tennessee; 2022 in San Antonia, Texas.
  • Addendum of Standard Club Options will be updated to allow for other currencies and separating club dues from international dues.
  • A Global advertising test will be conducted in California and Florida in early 2019.
  • Detailed Communication Plan is now developed for District Public Relations Managers and the Marketing Plan will be updated for Club Growth Directors.  There are plans to automate and put online the District Success Plan (no date provided).
  • The Distinguished Club Program will be updated, for July 1, 2020, to include membership satisfaction and member retention.  There will be a fourth level of recognition beyond “President’s Distinguished” called “Smedley Distinguished”.

More highlights…

District Leaders attend the Board Briefing

First Timers – Ryan Rupchan and Mathew Ratch from Regina

District Director, Catherine Secundiak, was honoured to carry the flag of Mali during the Opening Ceremonies.

Opening Ceremonies – 106 countries represented

Day 2: Hall of Fame, Educationals, Speech Contest Semi-Finals

Hall of Fame

District 42 achieves the “Excellence in Program Quality” award for outstanding achievement in Distinguished Clubs. Catherine Secundiak accepts the award from International President, Balraj Arunasalam.

Celebrating the educational achievements of members from around the world.  Recognition of Distinguished Districts, Presidential Citation Winners (congratulations to George Marshall, who attended our 2018 Spring Conference, for receiving a Presidential Citation award, joining our very own Carolyn Kaldy who is a past recipient), and Excellence in Program Quality and Club Growth.  Click Here to read more about the Excellence in Program Quality Award.

Speech Contest Semi-Finals

Russ Dantu – intense and captivating performance!

There were three rounds throughout the day, covering 10 speech contests.  Our District 42 Speech Contestant, Russ Dantu, was in Round 3 (starting at 8:00 pm local time) in Contest #9.  The competition was fierce in this round and all of District 42 was out to support Russ, including Toastmasters viewing parties happening back home in Alberta and Saskatchewan.  We are very proud of Russ for placing third in his semi-final.  He was in the zone, on top of his game, he left it all out there.  Way to go Russ!

MVP and other members, in Calgary, cheering on Russ.

District 42, in Chicago, cheering on Russ.

Russ Dantu contestant questions.

Winners of semi-final #9.

Day 3: Candidates Showcase, Educationals, Golden Gavel, Accredited Speakers

Candidates Showcase

On Sunday, August 18 and Wednesday, August 22, Your District Executive Leadership Team interviewed 18 candidates for the offices of 1st Vice President, 2nd Vice President and International Directors for Regions 2, 4, 6, 8, 10, 12, and 14.  Each Candidate participated in the Candidates Showcase the morning of August 24, by responding to a series of questions for 6 min.  Very strong candidates this year, everyone did an amazing job with their extreme table topics, the pressure must have been enormous!

Golden Gavel recipient – Keith Ferrazzi

Golden Gavel Recipient, Keith Ferrazzi, presents on Co-Elevation.

Keith Ferrazzi receives the Golden Gavel award from International President, Balraj Arunasalam

Keith is an inspiration to all those who meet him.  He emotionally shared with the audience that his late father was a Toastmaster and he would have been so proud of this honour.  He introduced the concept of co-elevating, contracting with each other to help all of us reach higher.  You can read more about this concept here.  It makes me think of the “Circle of Gold” groups around our district; how we work together in a way that elevates everyone in the group.

Accredited Speakers

2018 Accredited Speakers

Want to become a professional speaker?  Learn more about the Accredited Speaker program here.  On Friday, we watched 9 contestants go for their Accredited Speaker designation.  Six individuals join our very own Freddi Dogterom, DTM, AS as an Accredited Speaker (AS):  Valda Boyd Ford #81, Terry Watson #80, Tamara Hamilton #79, Maurice DiMino #78, Greg Wood #77, Edwin W. Ettinghausen #76.

Day 4: Annual Business Meeting, Region Gatherings, World Championship of Public Speaking, President’s Inauguration Reception and Dance

Annual Business Meeting

The races for office were all pretty close.  In particular, the office for 2nd Vice President.  After 4 ballots, Margaret Page, from British Columbia, came out on top, and will/may be our International President in the future.  Much of Margaret’s success can be attributed to her Campaign Manager, our very own Jacquie Schnider, DTM, PID.

Jacquie Schnider (left), Margaret Page, Russ Dantu

Running a campaign takes a lot of work and having a team beside you, lead by your Campaign Manager, is essential.  It is great to know that we have expertise in our District to help anyone reach the highest office in Toastmasters International.

We enthusiastically support our Golden leader, Lark Doley, as International President.

International President, Lark Doley

Catherine Secundiak had a chance to talk with Lark Doley earlier in the year and she shared what she wanted the Districts to focus on this year:

  • Club Excellence – focus on the District Mission (We build new clubs and support all clubs in achieving excellence) but inparticular on supporting our existing clubs by strengthening the Area Directors and building club-to-club support and relationships.
  • Awareness, Participation and Engagement – Public Relation Managers have been underutilized in the past.  Strengthen the Public Relations teams this year.
  • Teams – Focus on running the district with teams, including finding assistants for Area and Division Directors.
    • F – Future – Develop leaders for the future
    • O – Opportunities – Provide opportunities to learn and grow
    • C – Challenges – Work together to overcome challenges
    • U – Unity of Purpose – One shared vision for the District
    • S – Strategy – Have a plan

World Championship of Public Speaking

1st Place – Ramona J. Smith (centre)
2nd Place – Sherrie Su (right)
3rd Place – Anita Fain Taylor

Toastmasters International made history, the first time ever the top three positions in the competition were won by women!  The contest was amazing!

Members in Regina watched the contest live on demand!

Congratulations to the 30,000 plus members who competed in the International Speech contest last year.  We are looking forward to another successful competition this year.  You could be the next World Champion of Public Speaking!

International Convention was fun too!

Although the Educational sessions were exceptional at the Convention, we also had an opportunity to meet and learn from leaders around the world, including Past International Presidents.  It wasn’t all business, we had some fun too!

We participated in the “Sing A Long”.

Ryan Rupchan, Christina Kruis and Catherine Secundiak at the “Sing a Long”

An Irish tradition, headed up by Past International President, Ted Corcorgon, where members are invited to get on stage and sing while audience members are encouraged to join in.  It is a place to meet people, sing together, and enjoy each other’s company.  It took place every night of the Convention, usually ending around 1:00 am… and usually resulting in continued discussions well past 3:00 am (we didn’t get much sleep at Convention).

President’s Inauguration Dance – Toastmasters really know how to party!  On the last day of the Convention is a dance party, it is non-stop dancing with an amazing DJ – props included!  We’ve heard there may be a video of Catherine Secundiak and Russ Dantu rocking out on stage to AC/DC – head banging, air guitar and the works!

Join us for the 2019 Toastmasters International in Denver Colorado, home of the new Toastmasters International World Headquarters.

Toastmasters World Headquarters, located at 9127 South Jamaica St., Englewood, CO 80112 (PRNewsfoto/Toastmasters International)

The host District is now located in Region 4, the same Region District 42 is located in.  They will be looking for people from throughout the Region to help out.  If you have ever wanted to be a part of the planning committee for an International Convention, now is your shot!  Message Catherine Secundiak (csecundiak@d42tm.org) for more information.

First Ever District Council Virtual Meeting – Sep 15, 2018

Registration Extended to September 10!

Click here to register for the Online Meeting or indicate your regrets.

ATTENTION Club Presidents and Club Vice Presidents Education

You are invited to attend

District 42 virtual District Council meeting on

Saturday, September 15, 2018 starting at 10:00 am!

As per District Administrative Bylaws, Article X: Council Meetings, Quorum, Proxies, and Voting, this meeting is a “virtual” meeting thus NO proxies will be permitted. Each district council member must cast their own vote.
Click here to register for the Online Meeting or indicate your regrets.
Registration closes September 10, 2018.
Notice of Meeting for the
District Council Meeting
to be held on Saturday, September 15, 2018 at 10:00 a.m. to 12:00 p.m. via Zoom web conference meeting
Click here to register for the Online Meeting or indicate your regrets.
Registration closes September 10, 2018.
Your vote as a Club President or Vice President of Education at this meeting is the voice of the members you represent and needs to be heard. In addition, quorum is required in order to complete District business at this meeting.
Each club is allotted two votes at district council meetings. One vote is reserved for the club president. The other vote is for the vice president education.
Online Voting instructions and the meeting Zoom link will be sent to all registered by September 5, 2018 from the Credential Chairs.
The District Council meeting agenda and all documents will be available here by September 1, 2018.
Please read all documents and have any questions ready prior to the meeting.
In order to facilitate accurate recording of motions, we request all members making a motion at the District Council meeting to submit their motion in writing by September 13thto the Administration Manager administration@d42tm.org.
Previous Meeting Minutes. The minutes of the previous District Council meeting held April 28, 2018 in Calgary, Alberta are posted here. These minutes will not be read at the meeting.

What is the District Council Meeting?

As per the District Leadership Handbook (page 15), the district council holds at least two regular meetings during each year. One of the required meetings is held in-person between March 15 and June 1 (being held in District 42 on May 4, 2019 at Spring Conference). The other required meeting is held as soon as practical after the Toastmasters International Annual Business Meeting, but no later than September 30 in order to approve the district budget and appointed officers for submission to World Headquarters. In District 42, this District Council meeting will be held virtually on September 15, 2018.
Quorum is needed to conduct business. Members of the District Council includes:
  • District Executive Committee (District Director, Program Quality Director, Club Growth Director, Public Relations Manager, Finance Manager, Administration Manager, Division Directors, Area Directors and Immediate Past President.)
  • Club Presidents
  • Club Vice Presidents of Education
This meeting is available virtually via web conference (online) meeting. If you are unable to participate in the meeting online, there are two physical locations available. Space is limited and will be on a first come, first serve basis. If you are able to participate virtually from your home or office, please do so.
Please let us know if you plan to attend the meeting either virtually from home or physically by completing the registration form here.
All voting instructions will be sent to only registrants.
Kahanoff Conference Centre (limited to 50 people)
105 – 12th Avenue SE. Suite 200, Calgary, AB. T2G 1A1
Parking is available behind the conference centre as well as in a Paid Lot on the North side of the street.
Ramada Plaza (limited to 20 people)
1818 Victoria Avenue
Regina, SK S4P 0R1
Best Regards,
Nicole Guyett, DTM
Administration Manager

2018 Toastmasters International Annual Business Meeting-Proxy Deadline Aug 21, 2018

2018 INTERNATIONAL CONVENTION
ANNUAL BUSINESS MEETING
PROXY ASSIGNMENT INSTRUCTIONS

Notice to all CLUB PRESIDENTS and SECRETARIES

Your club has important votes to cast during the Annual Business Meeting at the Toastmasters International Convention. Clubs will vote to elect international officers and directorsto the 2018-2019 Board of Directors as well as Proposal A: an amendment to the Bylaws of Toastmasters International.

As Club President and Club Secretary, you have already been sent notification from Toastmasters International regarding assigning your proxy.  Click Here to review the email sent July 5, 2018.

Your District Director will be attending the Business Meeting this August and can vote on behalf of your club. It is recommended that you assign your proxy to the District 42 Director as she will be interviewing each candidate the week of the elections; she will be able to make a well informed decision and vote on the clubs’ behalf accordingly.

Please keep in mind, the Club must have assigned their club proxy for the International Business Meeting for the Club President to be eligible for “President of the Year” award in 2018/2019 – Click Here to view the criteria for “President of the Year”.

If you are unsure as to how to assign your club proxy, please refer to the step-by-step instructions by Clicking Here!

The deadline to assign your proxy is August 21st.

But Don’t Wait! Please send ASAP!

Thank you in advance for your time and assigning your proxies!

Best Regards, 

Nikki Guyett                       
Administration Manager 
administration@d42tm.org
www.d42tm.org

Clarification on District 42 President of the Year

This year we have received a number of questions regarding the process for how President of
the Year is selected, and I would like to take a couple moments and outline the process.

Firstly, the process is fully outline in the District 42 Procedures Section 3.7 and is available on
the District 42 website under Resources/ District Resources.

Section 3.7.3 outlines the Eligibility for a Club President to be eligible for the award, however
here is the eligibility criteria listed below.

a) Must have served a FULL TERM as Club President during the preceding calendar year

a. What does this mean? It means that they must have served either 6 or 12
months based on your club officer election terms

b) Meet the following criteria;

a. Achieved at least Distinguished Club Program (DCP)

i. This means that a club has to achieve at least 5 out of the 10 eligible
points in the Distinguished Club Program and met the membership
requirement in order to be considered Distinguished or higher..

b. Submitted Semi-Annual Dues x 2

i. This means that clubs dues must be received into Toastmasters
International by April 1 and October 1.

c. Submitted Club Officer List by June 30 at the end of their term

i. An example is that if you were a Club President for the Toastmaster year
2017/2018 that means it would have to be submitted by June 30, 2018.

d. Was represented by voting delegate(s) at the two District Council Meetings

i. This means that either they were in attendance or submitted a proxy for a
member to act on their behalf. The proxy holder must have been a
member of the club.

e. Was represented by a voting delegate or proxy at the Toastmasters
International Annual Business meeting

i. This means that either they were in attendance or submitted a proxy for a
member to act on their behalf.

f. For clubs electing annually, the President is not serving a successive full
term1 in office

i. For the purposes of determining successive terms, the Club President as
listed at Toastmasters International as of September 1 of the TM year
shall be used.

g. For clubs electing semi-annually, the President is not serving a second or
more successive full term in office

i. A President of club electing semi-annually is allowed to serve two sixmonth
terms consecutively.

 

The procedure for selecting this recipient of this award is;

a) The Chairman of the Past District Governors and Directors Committee shall send a copy
of the Nomination Form as published on the District 42 website to the past Vice
President Education and the current President on record of all eligible clubs, by August
15.

b) To nominate its Past President for this award, the club completes the Nomination Form,
attaches the necessary documentation and ensures it is delivered to the Division
Director not later than September 15.

c) The Division Director, along with such other members of the present and previous
division executive team as deemed appropriate, will review each eligible submission and
select a Division Club President of the year. The Division shall forward the club’s
Nomination Form and documentation of the division recipient to the chairman of the Past
District Governors and Directors Committee no later than September 30.

d) The Past District Governors and Directors Committee shall select on District recipient.

If you have any questions about whether or not your club would be eligible or have a general
question about any of the OF THE YEAR awards, you can email Immediate Past District
Director John Bauer at jbauer@d42tm.org

YOU’RE INVITED! OPEN HOUSE TRANSFORMER TOASTMASTERS!

Get into the new world of the professional speech performed by one of the most experienced speakers in the industry Russ Dantu.

WHEN? 

Wednesday, July 11th, from 12 pm to 1 pm.

WHERE?

Transformers Toastmasters Club, Calgary Technologies Inc, 3553, 31st St NW.  Boardroom 2/3
 

 

 

FIND OUT MORE ON:

Why is the Open House so important? 

https://www.toastmasters.org/magazine/magazine-issues/2017/july2017/openhouse

Why should you use video and photo to promote your club or district?

https://www.toastmasters.org/leadership-central/featured-article/may-2018

 

Want to know more about Russ, visit https://russdantu.com/

 

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